Campus Life

To support campus life of enrolled international students, a variety of assistance is offered by the International Graduate Program on Civil and Environmental Engineering (IGPCEE) at Saitama University. 

Tutor system

The IGPCEE program adopts a system whereby every international student is assigned a tutor who can give individual extracurricular assistance on matters concerning research, studies, formal university procedures, search of off-campus housing, etc. In general, the tutor to be assigned is a graduate student who is majoring in the same field of study as that of the international student. 

Japanese language course

The IGPCEE program offers Japanese language courses throughout the year beginning from April and October to help international students acquire practical skills in the Japanese language. Although Japanese language capability is not a requirement for the graduate study programs, students new to Japan are encouraged to take the basic Japanese course to enjoy a better everyday life in and out of the university campus. Spouses of students can also enrol to these classes.

The basic Japanese course aims at developing basic skills in speaking and listening as well as in reading and writing Japanese. In addition, more advanced courses such as Japanese conversation and reading are offered by the university's International Student Centre (ISC).

The Japanese class also serves as a place for social interaction and occasionally for personal counseling for international students.

English language course

Besides the Japanese language courses, the IGPCEE program also offers English language courses. The courses are designed to improve students' skill in writing scientific and academic reports and/or papers. Although the courses are not a requirement of the graduate study program, all international students, regardless of English ability, are encouraged to attend.

Information technology infrastructure and its use

Saitama University provides hardware and software infrastructures such as computers, workstations, networks, electronic mail services, etc. for the purpose of furthering university’s academic mission. These are indispensable infrastructures, which are commonly shared among students, staff, and faculty members of the university, for both the activities related to education and research. Inappropriate use of these may damage intellectual resources as well as privacy of individuals in the university community. Everyone is required to adhere to the guideline on information ethics issued by the university IT department ( - available only in Japanese!). 

Following points should be kept in mind as these activities violate the information ethics. Violators will be subjected to serious consequences.

  • Use of peer-to-peer software to download and distribute various illegal materials such as movies, music files, software, etc.
  • Uploading and/or downloading files to/from improper websites. 
  • Lending university (departmental, laboratory, etc.) licensed software to a third party and/or uploading such software to any website with an aim to distribute, loan, etc.
  • Discrimination and mental abuse to others in bulletin boards, social networking services, blogs, etc.
  • Disclosing and/or sharing information that violates intellectual property and copyright.
  • Disclosing and/or sharing confidential information.
  • Downloading electronic journals in large volumes using automated download software. 
  • Invasion of other’s privacy and plagiarism.
  • Attempting to intrude and hack/steal identities.
  • Neglecting to update and install suggested updates (such as Windows update, virus definition of an anti-virus program, etc.)

For details, see the guideline for information ethics issued by IT department. 

Collection of essential web-links 

Information on various aspects of campus life can be obtained from the following self-explanatory collection of web-link:

[1]   Saitama University (News section!)

[2]   Graduate School of Science and Engineering

[3]   Department of Civil and Environmental Engineering 

[4]   Foreign Student Office (FSO) 

[5]   Academic calendar (in Japanese)

[6]   Online course syllabus 

[7]   Online course registration 

[8]   Web-class access 

[9]   SU Portal   (Info / Manual)

[10]  Various materials for students (new and current)

[11]  All academic forms

[12]  University library 

[13]  University IT department  

[14]  University COOP

Additional notes

  • Do not use university postal address for receiving your mails and parcels. Use your residence address for such postal deliveries.
  • Always carry your student ID card with you. Some instructors might check your attendance in the class by your student ID card. Do not lose your student ID card. You will need to pay 2,000 Yen to get a replacement if you lose. 
  • Register your residential address through university web system ( if you move from your current address.
  • When temporarily leaving Japan either for university-related or personal purposes, in addition to getting permission from your academic advisor, you are required to submit a notice of temporary leave of absence to the office of international affairs (contact details are here: